The concrete canopy that shelters the sidewalk and main entrance to E.O. Muncie Elementary School will be removed because it presents a safety concern.

Removing the 300-ton canopy was included in the Madison Consolidated Schools building project task force's recommendation to the school board in December. 

Closing or using E.O. Muncie for different purposes was included in the task force's recommendations.

Removal of the canopy has become a safety concern for the school, Superintendent Ginger Studebaker-Bolinger said.

"We're extremely concerned about the canopy at E.O. Muncie and its viability," Bolinger said at Wednesday night's school board meeting.

Mike Frazier, director of operations, said small pieces of concrete have fallen from the canopy.

Frazier received two quotes for removal of the structure. Riverside Contracting & Excavating, LLC provided the lower quote of $29,980. Everest Contracting, LLC provided a quote of $34,849. 

A crane will be used to remove the slabs of concrete and the posts supporting them. Frazier said the process will protect the sidewalk. 

Work is scheduled to begin the week of spring break - March 24 - weather permitting.

Also at the meeting, the board approved a service inspection plan for the high school's C and D wings and cafeteria HVAC system.

The inspection is part of a new preventative maintenance plan created by Frazier. The maintenance will affect areas of the school that would not be renovated or rebuilt by the proposed high school building project. 

The $7,600 contract with Comfort Systems USA includes four visits a year for maintenance on the system and software updates. 

"It's like taking care of your home," Frazier said. "It's better to do maintenance year to year instead of waiting for something to break down."

The HVAC system for those wings has not received general maintenance since their installation in 1994. 

In other business:

• The school approved a contract with Skyward, a software provider, for a new school management system. The system will handle the district's payroll, time and attendance tracking, online applications, time off requests and approvals, online requisition, purchasing and approvals, work request processing and substitute assignment tracking. 

The five-year contract is for $270,000. 

Lisa Cutshall, director of eLearning, said the new software is estimated to save the district $55,000 a year by reducing the amount of paper and ink used by the district. 

• Bolinger told the board about several options for dealing with snow days accumulated since the start of the new school semester, including the use deferrals issued by the state and using eLearning days.

Bolinger said she will meet with several groups, including teacher and parent groups, and come back to the board with a recommendation.